RESEARCH GRANTS COUNCIL
Hong Kong PhD Fellowship Scheme 2018/19
Explanatory Notes to Applicants
You must read the Explanatory Notes carefully before completing and submitting your initial application. The Research Grants Council (RGC) of Hong Kong may stop processing your application if any parts of your application fail to comply with any of the requirements set out in the Explanatory Notes.
(a) These notes are intended to be read by the applicants before their completion and submission of their Hong Kong PhD Fellowship Scheme (HKPFS) initial application and further actions in respect of the HKPFS.
(b) The deadline for the submission of initial application for the HKPFS is 1 December 2017 at 12:00 noon Hong Kong time. Late submissions will not be considered.
(c) Applicants should note that the Hong Kong PhD Fellowship Scheme Electronic System (HKPFSES) will time out automatically after idling for 30 minutes. All un-submitted entries will be lost upon system time-out.
(d) The Initial Application, excluding these Explanatory Notes, is composed of the following sections:
A. Personal Particulars
B. Choice of University(ies) and Programme(s) for PhD Studies
C. Authorization and Declaration
D. Source of Information
(e) In order to ensure consistency and fairness to all applicants, each applicant should only submit one initial application through the HKPFSES at https://cerg1.ugc.edu.hk/hkpfs/InitApplication.jsp. In the event that an applicant is revealed to have submitted more than one initial application, all applications submitted by the same applicant for the HKPFS may be disqualified even if it is subsequently nominated by a university to compete for the HKPFS award.
(f) The initial application form, except for the field requiring the input of applicant’s Name in Chinese (if applicable), must be completed in English.
(g) Upon the submission of the initial application, an HKPFS Reference Number will be automatically generated for each applicant. An email confirmation stating the HKPFS Reference Number and details on log-in password will be sent to the email address specified by the applicant. Applicants are strongly advised to save and/or print out the email confirmation for future reference. The HKPFS Reference Number [PF17-xxxxx] must be quoted by the applicant in all correspondence with the RGC and in all applications to the chosen University Grants Committee (UGC)-funded universities as indicated in this initial application. An applicant will need to log-in using the HKPFS Reference Number and log-in password if he/she wishes to change the choice of universities/department/programmes at a later stage.
(h) An applicant may make changes to the choice(s) of university/department/programme until the initial application deadline, i.e. 1 December 2017 at 12:00 noon Hong Kong time. However, only the two choices saved in the HKPFSES as at the stipulated deadline will be processed further.
(i) After completing an initial application, applicants should submit a full application(s) to the chosen university(ies) quoting the HKPFS Reference Number before the universities’ deadlines [please note that each university may have a different deadline] . An initial application that is not followed up with a full application to the university will not be processed further.
(j) To avoid delay or interruptions in processing, applicants are strongly advised to ensure accuracy and consistency in the data submitted to the RGC through the HKPFSES and those submitted to individual universities. Any inaccuracy or inconsistency in the data submitted may lead to an application not being considered under the HKPFS. Universities may only process applications containing inaccurate/inconsistent data as regular PhD applications through regular admission procedure.
(k) Information provided through the HKPFSES will be cross-checked with the information contained in applications submitted to universities for verification purpose. The cross-checking will be done in such a way that in cases where an applicant chooses and submits full application to more than one university, each university is only aware of the submission to itself and not of the other submission.
(l) Applicants must comply with the admission and application requirements of the individual university(ies) concerned. Individual universities will usually conduct interviews with applicants as part of the assessment for selection. As regards programme information, requirements for PhD admission, application methods and deadlines, regulations and policy of individual universities as well as other university’s information, please check with the individual universities concerned.
(m) Universities will nominate selected candidates to the RGC to compete for the HKPFS award. In the event that an applicant is nominated by two universities, the RGC will only process the nomination tendered by the university for which the relevant applicant has indicated priority. If an applicant selects two different programmes within the same university and is nominated subsequently, the university concerned shall have the discretion to decide on which programme the nomination is for.
(n) Applicants who are not selected for the award of the HKPFS may be accepted by the universities concerned for regular PhD admission and may be offered postgraduate studentship or other funding support by the universities accordingly.
concerning the HKPFS should be made through the applicant’s e-mail
account as specified in the initial application
to HKPF@ugc.edu.hk quoting the HKPFS Reference Number.
Questions regarding admission requirements as well as other
university’s information should be directed to the relevant
Contact and web information on individual universities are as follows:
City University of Hong Kong (CityU)
Chow Yei Ching School of Graduate Studies,
4/F., Fong Yun Wah Building
City University of Hong Kong
Kowloon, Hong Kong
Telephone number: (852) 3442 9076
Fax number: (852) 3442 0332
Deadline for submitting full applications to CityU: 1 December 2017 (11:59pm Hong Kong Time)
Hong Kong Baptist University (HKBU)
AAB 904, Level 9, Academic and Administration Building, Baptist University Road Campus
Hong Kong Baptist University,
Kowloon Tong, Kowloon, Hong Kong
Telephone number: (852) 3411 5127
Fax number: (852) 3411 5133
Deadline for submitting full applications to HKBU: 1 December 2017 (11:59pm Hong Kong Time)
Lingnan University (LU)
Lingnan University, 8 Castle Peak Road,
Tuen Mun, Hong Kong
Telephone number: (852) 2616 8750
Fax number: (852) 2572 5178 or (852) 2463 9104
Deadline for submitting full applications to LU: 3 December 2017 (11:59pm Hong Kong Time)
The Chinese University of Hong Kong (CUHK)
Graduate School, 7th Floor, Yasumoto International Academic Park,
The Chinese University of Hong Kong,
Shatin, N.T., Hong Kong
Telephone number: (852) 3943 8976 or (852) 3943 8977
Fax number: (852) 2603 5779
Deadline for submitting full applications to CUHK: 1 December 2017 (5:00pm Hong Kong Time)
The Education University of Hong Kong (EdUHK)
Graduate School, B4-G/F-02,
The Education University of Hong Kong
10 Lo Ping Road, Tai Po,
New Territories, Hong Kong
Telephone number: (852) 2948 7283 or (852) 2948 6611
Fax number: (852) 2948 6619
Deadline for submitting full applications to EdUHK: 1 December 2017
The Hong Kong Polytechnic University (PolyU)
Room Z404, 4/F, Block Z,
The Hong Kong Polytechnic University,
Hung Hom, Kowloon, Hong Kong
Telephone number: (852) 3400 3635
Fax number: (852) 2355 7651
Deadline for submitting full applications to PolyU: 1 December 2017 (11:59pm Hong Kong Time)
The Hong Kong University of Science and Technology (HKUST)
Postgraduate Outreach and Admissions Team (PGOA)
Office of Postgraduate Studies,
Room 6418, Lift 25-26, Academic Building
The Hong Kong University of Science and Technology
Clear Water Bay, Kowloon, Hong Kong
Telephone number: (852) 2623 1120
Fax number: (852) 3521 0049
Deadline for submitting full applications to HKUST: 4 December 2017 (11:59pm Hong Kong Time)
The University of Hong Kong (HKU)
Room P403, Graduate House,
The University of Hong Kong,
Pokfulam, Hong Kong
Telephone number: (852) 2857 3470
Fax number: (852) 2857 3543
Deadline for submitting full applications to HKU: 1 December 2017
(p) The RGC does not charge any application fee for the HKPFS. However, universities may charge application or other processing fees. Please check with the universities of your choice for details.
(q) The RGC reserves the right to amend the information contained in the Explanatory Notes and the related application form at any time at its absolute discretion without prior notice.